Early access
Private events, honestly priced.
Fairgather is invitation-first event management for schools, churches, nonprofits, and teams. Beautiful pages your guests answer in two taps, private guest lists that stay yours, and one flat price for everything — no meters, no upgrade ambushes, no ads in front of your community.
Free tier included · guests never need an account · export everything, always
Grace Community invites you
Harvest Gala
Saturday, October 3 · 6:00 PM
The Orchard Hall
Try it right now
This isn't a screenshot. It's the product.
On the right is a live Fairgather embed — the same one-line iframe any plan can put on any website. Go ahead:
- 1Accept, then step the party size up
- 2Pick a meal for each person in your party
- 3Answer yes to dinner — and watch the dietary question appear
It's real: your reply lands in a live dashboard exactly as your guests' replies would land in yours. Use a made-up name if you like — no account, no app, nothing to install.
Event pages
Every event renders as an invitation, not a form
Guests open a card — your name at the top, your colors, a date set in serif type — and reply in two taps. Themes for formal and modern occasions, always mobile-first, never an ad in sight.
Grace Community invites you
Harvest Gala
Saturday, October 3 · 6:00 PM
The Orchard Hall
Hillcrest PTA invites you
Spring Auction Night
Friday, May 8 · 7:00 PM
The Gymnasium, decorated beyond recognition
RSVP forms
Ask anything. Show questions only when they matter.
Unlimited custom questions with conditional logic — the dietary question appears only for guests staying for dinner. Meal choices per attendee, party sizes, plus-ones. The logic is enforced on the server too, so the data stays clean.
Kindly reply
Staying for dinner? *
Any dietary needs?shown because dinner = yes
Guest lists
Import any spreadsheet. Yes, including that one.
Drop in a CSV from anywhere — Excel, Google Sheets, or an RSVPify export — and households, tags, and plus-one allowances come through intact. Unlimited tags, instant filters, live statuses.
Adaeze Okafor
VIPDonor
The Barretts (4)
Family
Sam Whitfield
Staff
June Park
Waitlists
The waitlist runs itself
When your event fills, new yeses queue in strict first-come order. The moment a seat frees — a smaller party, a cancellation, a raised capacity — the next party that fits is promoted automatically and told the good news by email.
6:42 PM
The Nguyens reduce their party from 4 to 2 — two seats open
6:42 PM
Sam Whitfield (party of 2) promoted from the waitlist — automatically
6:42 PM
Sam gets the good-news email: “A spot opened — you're in.”
Strict first-come order. Nobody jumps the queue, nobody babysits a spreadsheet.
Privacy
Invite-only means invite-only
Turn on guest-list matching and guests must find their invitation by name or email before they can reply — a forwarded link is useless. Add an event password for another layer. Event pages are never indexed by search engines, and your guest list is never sold, shared, or used for ads.
Find your invitation
Welcome, Adaeze — party of 3
Matched to the guest list. A forwarded link without a match sees nothing.
Invitations that reach inboxes, unlimited
Send invitations and reminders to everyone, to non-responders only, or to a tag — now or scheduled. Every guest gets a personal link straight to their invitation. No monthly email credits, and an honest send journal instead of vanity metrics.
From Grace Community via Fairgather
You're invited: Harvest Gala
Harvest Gala
Saturday, October 3 · 6:00 PM
View invitation & RSVPPersonal link · one tap · no account, ever
Embeds
Put the RSVP form on your own website
One iframe tag drops the full reply flow — conditional questions, meals, waitlist and all — into your existing site. Included on every plan, including free. Elsewhere, this single feature lists at $409 a month.
Your RSVP form, right here
One iframe tag. Free on every plan.
Responses
Headcounts your caterer will love
Live seat counts, waitlist and response rate, meal tallies ready to forward, and every answer in one table. Export everything to CSV in one click, any time — your data is yours.
118/120
seats
6
waitlist
87%
replied
Meal counts
The software should feel like the evening it's planning.
Warm to your guests · exacting for you
An honest comparison
No paywall maze. That's the product.
The essentials other platforms meter, gate, or reserve for enterprise contracts are simply included here — for a 30-guest supper or a 2,000-seat gala.
| Fairgather | RSVPify | |
|---|---|---|
| Embed the RSVP form on your site | Included, every plan | Professional plan — $409/mo list |
| Ads shown to your guests | Never | On all plans below Enterprise |
| Invitation & reminder emails | Unlimited | Metered credits, 100–5,000/mo |
| Guest tags & segments | Unlimited | Metered: 5–50 below Enterprise |
| Waitlist | Automatic, first-come promotion | Manual clone-the-event workaround |
| Conditional form logic | Included, answer-based | Answer-based logic is Enterprise-only |
| Export your data | Always, one click | Included |
| Guest-list matching | Included | Included |
Competitor details from rsvpify.com published plans and help documentation, July 2026. List prices; annual discounts available.
Who gathers here
Built for the people who gather people
Independent schools
Back-to-school nights, galas, reunions, admissions events — import the family directory once, tag by class year, and watch the headcount build itself.
Churches & faith communities
Holiday services, suppers, retreats, celebrations of life. Warm invitations your whole congregation can answer without creating an account.
Nonprofits
Donor dinners and fundraisers where the guest list is the whole point. Track VIPs with tags, cap the room, and let the waitlist handle the rush.
Teams & companies
Offsites, launches, holiday parties. Collect meal choices and headcounts without a spreadsheet — and without procurement paperwork.
How it works
From invitation to headcount in an afternoon
Create your event
Title, time, place — then make it yours with themes, your colors, and your questions. A live preview shows exactly what guests will see.
Invite your people
Import any spreadsheet or add guests by hand. Send branded email invitations where every guest gets a personal one-tap link — or share the page and QR code anywhere.
Watch replies land
Live counts, meal tallies, automatic waitlists, reminders for the quiet ones, and a one-click export when the caterer calls.
Founding pricing
One price. Everything. We mean it.
Founding-partner rates for early-access organizations — locked in for as long as you stay. Every plan includes every feature; the only difference is how much you gather.
Free
$0 forever
For your first gathering — or your fiftieth small one.
- 1 live event · 150 guests
- Every feature, including embeds
- Unlimited emails & questions
- No ads on guest pages, ever
Pro
$29 /month
For organizations that gather all year.
- Unlimited events & guests
- Unlimited emails, tags, everything
- Custom domain (coming with launch)
- Priority support from humans
Single event
$79 one time
One big occasion, no subscription guilt.
- Everything in Pro, one event
- Active for 90 days
- No auto-renewal — it just ends
- Upgrade to Pro any time
No usage meters on any plan. No per-guest fees. No ads, ever.
Questions
Fair questions, straight answers
Is it really unlimited? Where's the catch?
There are no usage meters in Fairgather — no email credits, no tag limits, no check-in credits, no per-registration fees. The catch other platforms rely on is the upgrade ambush; our model is a simple flat price. Standard abuse protection (like sign-up rate limits) is the only ceiling.
Can I move over from RSVPify?
Yes. Export your guest list from RSVPify and upload the CSV — names, emails, parties, tags, and plus-one allowances import in one step. Most lists take under a minute.
Who owns my guest data?
You do, unambiguously. Export everything to CSV any time. We never sell guest data, never show ads to your guests, and never use your lists to train anything.
Do my guests need an account or an app?
Never. Guests open their link — from an email, a QR code, or your website — and reply in two taps. No downloads, no passwords, no account creation.
How private is an event page?
Event URLs are unguessable and never indexed by search engines. Turn on guest-list matching and only people on your list can reply; add an event password for another layer. Per-guest links from invitation emails go straight to a matched invitation.
What does founding pricing mean?
The prices above are our founding-partner rates, locked in for early-access organizations for as long as they stay subscribed. Final public pricing arrives at launch.
Your next gathering deserves better than a form.
Join the founding partners shaping Fairgather — and lock in pricing that never plays games with you.
Request early access